Role Purpose:
To perform secretarial, administrative and coordination duties for the President & CEO, including tasks, such as screening calls, making travel and meeting arrangements, preparing reports and taking meeting notes. In addition to organizing and supervising all the administrative activities with the objective of running a smooth office operation.
KEY ACCOUNTABILITIES & ACTIVITIES:
Executive Assistance:
• Work closely with the President & CEO in providing full secretarial and administrative assistance including, but not limited to, organizing and managing his/her calendar, making and arranging appointments, sending out invitations and reminders, preparing and monitoring his/her expenses
• Provide a time management/diary services for the President & CEO to ensure he is able to attend all key meetings according to planned schedules and assist in optimizing his use of time
• Screen all phone calls and emails and follow up when necessary
• Handle confidential information and maintain the security of the executive’s records and files
• Prepare travel arrangements in a time-effective way, including booking itineraries/venues, visa, etc
• Support, coordinate, and collaborate on special projects which are highly complex, and involve creation and oversight of multifaceted teams
Administrative Support;
• Accurately transcribe, type, format, and proof read a wide variety of material (for example correspondence, invoices, contracts, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software
• Provide complete correspondences services, routing correspondences as necessary and drafting replies where appropriate to ensure that all mails is dealt with efficiently (for both, parties within & outside company)
• Schedule meeting times, make travel arrangements for attendees, and ensure that various meeting amenities are available, for example equipment, food, and drinks
• Coordinate and participate, when required, in meetings, taking the minutes, arranging for their distribution and following up on any action items, and organizing meting room
• Establish and maintain records and filing systems, replenish stationery and arrangement for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently
• Provide daily update on any critical events, emergencies in the office
• Plan, organize, and schedule own workload so that these activities are completed accurately and on time.
External Communication:
• Follow up with companies (non company) for meetings, information update and documents under the direction of the President & CEO
• Coordinate communication with the external parties (customers/ vendors/ etc.) on behalf of the President & CEO in case of his absence/ non availability
Learning and Development:
• Keep abreast of any new changes, initiatives, events, etc. in the office
• Perform other duties as directed by supervisor or other superiors .
تفاصيل الوظيفة
| 2014-08-26 | تاريخ الإعلان عنها: |
| الرياض, المملكة العربية السعودية | منطقة الوظيفة: |
| الخدمات الإدارية | الدور الوظيفي: |
| هندسة | قطاع الشركة: |
المرشح المفضل
| متوسط الخبرة | المستوى المهني: |
| ذكر | الجنس: |
| بكالوريوس/ دبلوم عالي | الشهادة: |
تقدم الآن - وظائف في السعودية - وظائف في جدة, المملكة العربية السعودية - وظائف في الرياض, المملكة العربية السعودية - وظائف الخدمات الإدارية في السعودية - بحث عن جميع الوظائف
http://ift.tt/1zy30T3
