Position Summary (Role) :
The primary function of the Business Assistant position is to coordinate and manage the key business processes in the sub-region, assist in establishing and enforcing operating procedures an to serve as sales support to customers.
In addition, the Business Assistant should also provide administrative support to sub-region, working closely with Business Development Managers, Project Managers, Project Planners, Schedulers, Regional Business Support Team and Regional and Segment Leaders to ensure that the business processes are understood and applied in the sub-region.
Principle Activities (Responsibilities):
• Collaboration with BDMs on Sales Process
• Apply the Proposal Structure Review (check the PMI templates were applied, ensure PES is complete and aligned with what is in the proposal, sales presentation formatting (4 eyes principle), etc)
• Act as the content language champion (i.e.: proofreading of sales presentations and proposals) and content customization (i.e.: adding the client logo and name in the sales presentation, etc)
• Review the contract T&Cs by using the checklist (i.e.: check billing plan, contract validity, approval for exceptions, T&L reimbursement treatment, etc)
• Support to collection documentation for Bids and Tenders processes.
• Generate and help to analyze sales reports
• Participate in the recognition and qualification of new services business opportunities (lead qualification, web research, send client letters with offerings)
Help the marketing team on:
• fairs and trade shows participation,
• identification of speaking opportunities at client events
• acting as the local language support for website translation activities.
Provide Pipeline Support (coordinate SalesForce.Com input / updates and generate pipeline analysis reports)
Project Support in collaboration with Project Delivery Team:
v Order materials, issue training certificates and coordinate the delivery to client site.
v Organize with the client the logistics for scheduled deliveries
v Maintain accurate Outlook report for the sub-region
• revise the pipeline and backlog reports, to match with the regional outlook (excel file)
• follow-up with BDMs and Project Planners for the constant update of SalesForce.com and SAP systems
• confirm next month deliveries
• inform the CSR and Project Planners about any changes to the outlook, on a timely manner.
v Manage the billing process for the sub-region
• Collect T&L documentation for reimbursement
• Coordinate PO & Act of Acceptance with the client
• Invoice request preparation, ensuring correct billing as per contract provisions
v Collection process
• Follow-up with the client on invoice receipt and payment processing, to avoid overdue.
• Follow-up on overdue invoices and payments
• Collection feedback tracking
v General Administrative Tasks
• Material supply request for local regional team (i.e.Ezsource PO, etc)
• Mailings
• Travel and logistics arrangements
• Concur reports review.
تفاصيل الوظيفة
| 2014-07-22 | تاريخ الإعلان عنها: |
| الدمام, المملكة العربية السعودية | منطقة الوظيفة: |
| الخدمات الإدارية | الدور الوظيفي: |
| خدمات استشارية | قطاع الشركة: |
| 2014-09-01 | تاريخ الالتحاق بالعمل: |
المرشح المفضل
| متوسط الخبرة | المستوى المهني: |
| أنثى | الجنس: |
| الإمارات العربية المتحدة; البحرين; الكويت; عمان; قطر; المملكة العربية السعودية | الجنسية: |
| بكالوريوس/ دبلوم عالي | الشهادة: |
تقدم الآن - وظائف في السعودية - وظائف في جدة, المملكة العربية السعودية - وظائف في الرياض, المملكة العربية السعودية - وظائف الخدمات الإدارية في السعودية - بحث عن جميع الوظائف
http://ift.tt/1ngBwPb
