To manage the chairman calendar and will do all soft and hard documentations.
The main purpose of the Executive Assistant is responsible for providing administrative service and support to the General Manager providing these services in an effective and efficient manner will ensure that municipal operations are maintained in an effective and efficient manner.
MAJOR RESPONSIBILITIES
• Organize and assist the daily activities and workload of the General Manager
• Prepare presentations using Excel, PowerPoint and Word documents
• Develop and compile reports (Daily/Weekly/Monthly)
• Setup and coordinate meetings and conferences. Take minutes of meeting
• Support staff on assigned projects as advised by the General Manager
• Research, price, and purchase office furniture and supplies.
• Maintain confidential records
• Develop and maintain a proper structure of company’s hard copy and electronic filing system.
• Provide office orientation for new employees.
• Setup accommodation and entertainment arrangements for company’s visitors.
• Meet and greet clients and visitors.
• Meet with individuals, special interest companies and others on behalf of the General Manager.
• Sign for and distribute documents, packages and reports
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
• Coordinate and maintain records for staff office space, phones, parking, warehouse, office keys, etc
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Answer general phone inquiries using a professional manner and direct them to appropriate members
• Other duties as assigned by the General Manager
تفاصيل الوظيفة
| 2013-11-05 | تاريخ الإعلان عنها: |
| جدة, المملكة العربية السعودية | منطقة الوظيفة: |
| الخدمات الإدارية | الدور الوظيفي: |
| عقارات | قطاع الشركة: |
المرشح المفضل
| متوسط الخبرة | المستوى المهني: |
| بكالوريوس/ دبلوم عالي | الشهادة: |
تقدم الآن - وظائف في السعودية - وظائف في جدة, المملكة العربية السعودية - وظائف في الرياض, المملكة العربية السعودية - وظائف الخدمات الإدارية في السعودية - بحث عن جميع الوظائف
http://www.bayt.com/ar/job/executive%2dassistant%2din%2dsaudi%2darabia%2d2979354/
