Job Overview
Responsible for managing all travel arrangements. Maintaining all of the office/company: archive, stationary, consumables, courier, mail, fax, building furniture, signage, machines, equipment and maintenance by working directly with the company’s janitorial staff and in collaboration with other company departments.
Main Responsibilities
- Supports all company’s safety champions (specifically the safety champion of the head office) by promoting office safety and a tidy andclean work environment.
- Maintain a sterile stock of PPE to be provided tocompany’s visitors.
- Support & promote the company’s recycle program.
- Directly work with recycling companies to arrange waste collection visits.
- Plan the company standard stationary; keep a healthy stock of company’s standard stationary, corporate gifts, and publications. This process will include: issuing orders, receiving deliveries, properly storing items and regularly issuing them to company departments while maintaining tracking records.
- Responsible for keeping the company archives in a secure and safe environment in accordance with the company’s quality management systems and guidelines for record keeping.
- Establish and maintain a system for easy retrieval of archived documents.- Periodically dispose of archived documents as per company record keeping policy.
- Distribute company fax to concerned departments.
- Manage inbound and outbound courier services.
- Manage the mailing room and mail distribution.
- Manage company’s copy centers &insure that copymachines are functioning at all times.
- Support office manager with standardization of office equipment and furniture for all company buildings including signage and corporate branding.
- Insure that all company fax and copy machines are functioning properly at all times.
- Manage the up keeping of the main office buildings and its facilities; work in coordination with maintenance, it, procurement and contractors to attend corrective and preventive maintenance.
- Document maintenance records and warranties.
- Supervise the janitorial service contractors and make sure they work to standard, including sanitary & kitchen supplies and equipment.
- Manage all travel arrangements for company guests & employees; this will include ticket, hotel and transportation bookings as well as settling payments for the requested services.
- Responsible for keeping the telecommunications services up and running to the standard including proper extension assignment, direct fax lines and STC phone line issue reporting and follow-up.
- Create & update & communicate company directory.
- Cover reception when needed.
تفاصيل الوظيفة
| 2014-09-29 | تاريخ الإعلان عنها: |
| الدمام, المملكة العربية السعودية | منطقة الوظيفة: |
| الخدمات الإدارية | الدور الوظيفي: |
| تصنيع | قطاع الشركة: |
المرشح المفضل
| متوسط الخبرة | المستوى المهني: |
تقدم الآن - وظائف في السعودية - وظائف في جدة, المملكة العربية السعودية - وظائف في الرياض, المملكة العربية السعودية - وظائف الخدمات الإدارية في السعودية - بحث عن جميع الوظائف
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